AGM 2007/8
Contents
Agenda
minutes from previous season
chairman’s report
Treasurer’s report
Agenda
42nd Annual AGM
IMBER COURT SPORTS CLUB
EMBER LANE EAST MOLESEY KT8 OB7
11TH JUNE 2007 AT 7.30 PM FOR 8.00 PM
ALL CLUBS HAVING MADE APPLICATIONS FOR SEASON 2007/2008 MUST BE REPRESENTED
Agenda
- ACCEPTANCE OF MINUTES OF LAST A.G.M.
- MATTERS ARISING FROM THE MINUTES.
- PRESENTATION OF ANNUAL REPORTS:- CHAIRMAN.
PRESENTATION OF ANNUAL BALANCE SHEET AND STATEMENTS OF ACCOUNTS.
ACCEPTANCE OF LEAGUE COUNCILS RECOMMENDATIONS OF CLUBS/TEAMS
TO THE LEAGUE FOR THE ENSUING SEASON .
- ELECTION OF OFFICERS:
| OFFICE | CURRENTLY HELD | PROPOSED |
| PRESIDENT | ROY LOMAX | ROY LOMAX |
| CHAIRMAN | KIERON COTTER | DAVE WORKMAN |
| VICE CHAIRMAN | DAVE WORKMAN | JIM DEAN |
| GENERAL SECRETARY | FRANK THOMPSON | FRANK THOMPSON |
| ASSISTANT SECRETARY | DEBBIE BIRCH | DEBBIE BIRCH |
| TREASURER | DAVID LOMAX | DAVID LOMAX |
| OFFICE | CURRENTLY HELD | PROPOSED |
| REGISTATION SECRETARY | IAN BROCKMAN | IAN BROCKMAN |
| REFEREES SECRETARY | ALAN WIGGINS | ALAN WIGGINS |
| PRESS & RESULTS | GRAHAM EKINS DAVE WORKMAN ALAN THOMPSON ALAN WATSON GILLIAN WIGGINS IAN BROCKMAN |
GRAHAM EKINS ALAN WATSON GILLIAN WIGGINS IAN BROCKMAN VACANCY VACANCY |
| FIXTURE SECRETARIES | DEBBIE BIRCH SARAH STREET NEIL EXALL SHIRLEY WRIGHT KATHY DEAN GRAHAM EKINS GRAHAM GREENSMITH KAREN BAILEY ALAN WIGGINS ELIZABETH FAKOLUJO |
DEBBIE BIRCH SARAH STREET KAREN BAILEY GRAHAM GRRENSMITH ELIZABETH FAKOLUJO GRAHAM EKINS ALAN WIGGINS VACANCY VACANCY VACANCY |
| CUP LIAISON OFFICER | BOB MARCHANT | BOB MARCHANT
|
| INTER-LEAGUE-SECRETARY | DAVID WRIGHT
|
ROY ANKLESARIA |
| DISCIPLINARY SECRETARY |
Philip Marshall QC |
Philip Marshall QC |
| MINUTES SECRETARY | LYN BRYANT | KAREN BAILEY |
| SCFA REPRESENTATIVE | ROY LOMAX | ROY LOMAX |
| VICE PRESIDENTS | DEREK BLACKMAN
KEN ELLIS |
DEREK BLACKMAN
KEN ELLIS |
| LIFE VICE PRESIDENT | R K HUCKER
PAM LOMAX HAROLD MUNDAY W.H NASH |
R K HUCKER
PAM LOMAX BILL MILLARD HAROLD MUDAY W.H NASH KIERON COTTER GAIL WORKMAN |
| HON LEAGUE AUDITOR | COLIN FORD FCCA | COLIN FORD FCCA |
- ACCEPTANCES OF WHICH NOTICE HAS BEEN GIVEN
- SET DATE FOR CONCLUSION OF PLAYING SEASON
- ANY OTHER BUSINESS OF WHICH NOTICE HAS BEEN GIVEN
NOTE:-WILL ANY MEMBER WISHING TO SPEAK, PLEASE GAIN PERMISSION FROM THE CHAIRMAN, GIVE THEIR NAME AND CLUB, BEFORE PROCEEDING WITH THEIR POINT RELEVANT TO THE SUBJECT UNDER DISCUSSION.
WILL CLUB REPRESENTATIVES PLEASE SIGN IN
(CLUBS ARE LISTED IN ALPHABETICAL ORDER)
COLLECT ALL THEIR PAPER WORK AND CHECK WITH THE TREASURER THAT NO FINES ARE OUTSTANDING.
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Minutes (previous year’s AGM)
Minutes of The 41st Annual General Meeting held on Monday 5th June 2006 at Imber Court, Molesey
Meeting opened at 8.00pm by Kieron Cotter, Chairman, who welcomed all present.
Before the commencement of the AGM, Kieron Cotter welcomed Jason Kilby of Surrey FA, who made a presentation regarding the promotion of Under 21 football, regarding funding and costs for kits, set-up grants, training of coaches, training facilities and Surrey FA 1 day coaching courses. Jason informed the floor that he would be available at the end of the AGM for any queries and discussion.
Kieron Cotter presented an additional list of teams to be added and deleted for next season.
WSYL Presentations
Presentations were made by Roy Lomax, Dave Workman and Kieron Cotter to:-
Referee of the Year – Neal Exall
Toshiba Sportsmanship Rose Bowl – Barnes Eagles
40th Anniversary Contribution to Youth Football
Andy Bowler – Sunbury Celtic
Acceptance of Minutes of Last AGM:-
Proposed – Dick Cossar – Manorcroft
Seconded – Chris Bevis – Molesey Jnrs
Voting – Unanimous
Matters Arising:- None
Presentation Of Annual Reports – Chairman – As per attachment.
Presentation of Annual Balance Sheet and Statement of Accounts:-
Copies of Annual Balance Sheets and Statements of Accounts were previously sent to all members.
Proposed – Roy Anklesaria – Mole Valley Predators
Seconded – Sarah Street – Sheen Lions
Voting – Unanimous
Election of Clubs to fill vacancies, & Acceptance of all clubs
An amended list was circulated to all members.
Proposed – Roy Anklesaria – Mole Valley Predators
Seconded – Peter Edwards – Manorcroft
Voting – Unanimous
Election of Officers – Voted En Block
Proposed – Alan Wiggins – Halliford
Seconded – Dick Cossar – Manorcroft
Voting – Unanimous
Alteration to League Rules of which Notice has been given:-
Kieron Cotter gave 2 additional amendments which were accepted:-
- The WSYL will be re-named Surrey Youth & U21 Football League.
- In Season 2007/2008 all mini football will be free entry.
Proposed – Trevor Norris – Mytchett Centre Youth
Seconded – Peter Edwards – Manorcroft
Voting – Unanimous
Date for Start and Conclusion of Playing Season:-
Members were advised that the SYU21L would commence September 10th 2006, and end May 13th 2007.
Any Other Business:-
None
Meeting Closed at 8.25pm
Chairman’s report
CHAIRMAN’S REPORT – Kieron Cotter – AGM – SYL – 11th June 2007
May I welcome you all to the Surrey Youth and under 21 Leagues AGM for the end of the 2007 season. This has been my eighth year as your Chairman and I would like to thank the Clubs and our Management Committee for their continued support.
As you know I shall not be standing for re election as your Chairman next season, my wife, Sue and I plan to move to West Sussex over the coming months and now I have become a Granddad which, as you will appreciate now takes priority in our lives.
I look back over 20 + years that I have been involved in youth football, and I will retire with so many happy memories. And those memories have all been made possible through all the hard word and dedication of you all.
All of you, past and present have dedicated so much time not only to you bringing on the skills of young players for which you should all be extremely proud but also the friendships that you have created throughout your teams. You all deserve a huge thank you not only from me but also from thousands of mums, dads and spectators who support your clubs.
I cannot thank you enough and I congratulate you all.
Through the excellent team I have had the privilege to work with during my term as Chairman we have seen the league grow from a few hundred players to now over 7000. This would not have been possible without our founder members and I pay particular tribute to Roy and Pam Lomax, and Bill Nash who in 1966 with others formed this league.
Not only are Roy and Pam founder members of the league but are still very active members, and are always at hand to help in all the leagues activities, a great commitment. And Bill still attends cup finals, presentation days and our AGM’s
As we celebrate the 40 years this league has been established I am sure you will want to join me in thanking our founder members and all those past and present who have made the league what it is to-day.
There are to many people to thank for supporting not only me but giving up their most valuable commodity, that is time, we all lead busy lives, have family commitments, but we still find time to organise youth football, and help to manage the league.
Please forgive me for not mentioning you all in person but those present will recognise everyone’s hard work and dedication.
However I would like to give a huge thank you to Dave and Gail Workman, we became involved in the management of the league at about the same time, it was dare I say, a partnership made in heaven, the results of that partnership can be seen in what we have been able to achieve.
The league cannot be handed over to a more competent, enthusiastic and passionate person than Dave, this league can only continue to go from strength to strength.
Dave you will always have my support and I thank you and Gail for all the friendship and support you have given me over the past years.
We see our teams again this year playing each other as finalists in County Cups, and Inter League Champions in every age group. This achievement speaks volumes.
One of the greatest assets this league has to offer is that we are able to cater for all ages, abilities, and skills, this is what makes the league so well respected.
This is illustrated even more when you see not only games on a Sunday but the joy that our Challenge Cup finals, Invitation Cup finals, Mini finals and our under 7’s fun day brings to so many people.
Because of our commitment to promote youth football, the monies generated by league enable us to reinvest it back into youth football, and for next season and for the foreseeable future we view that the best course of action is to encourage the development of youth football at its very grass roots. This being mini football, this year, we are making football for under 7 to under 10 free from any joining fee.
Registration fees for under 7’s will be completely free and for under 8 to under 10 this will also be free up until 30th June.
Presentation day on Saturday 9 June was extremely successful and well supported. For all those who attended in setting up the trophies and organising the teams a very big thank you, it was a long hot day but a very rewarding day. The management here at Imber Court estimated that over 3500 people attended throughout the day.
I retire from the league leaving a healthy balance sheet, an excellent Management Team, an expanding growth in teams, and as a registered Charity.
May I thank you for your support and I will retire with very fond memories and will continue to support this league in any way possible.
May I wish you all a well earned rest this summer and my very best wishes to you, your families and to all your teams, and the very best of luck for the coming season.
…………………………………………….
Kieron Cotter
11//06/2007
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Treasurer’s report
Key points for the Financial year Mar 06 to Feb 07
Because of the need to present audited figures to the AGM these results do not follow a “traditional” football season, thus some figures such as cup finals will relate to the previous season (2005/6).
If you have any detailed questions please email to dlomax@wsyl.org.uk and these will be answered at the AGM.
Expenditure
Trophies: Again this season we have increased our trophies budget, this is due to the increased number of divisions, which require extra trophies to be published. Once again this season we have been able to maintain the quality level of the trophies.
Payment to General Secretary: The principle of a payment was approved by the membership 6 years ago. The increase is due to the expansion of the league.
Officers Expenses: Officers Expenses still continues to be a major expense item, although there is another 10% saving this year as we move away from traditional methods of administrating the league.
Payment to Registration Secretary: Again this year production of ID cards was contracted out at 50p per ID card. Although we had approximately the same number of players this season, we now no longer process ID cards for the SCGL, thus the cost (and revenue) was reduced.
Cup Finals: This figure relates to Cup Finals in season 2005/6. We have again played semi finals on neutral grounds. As with last season we have hired “Senior” grounds and produced a “quality” program. The reason this figure is reduced is because the financial year does not follow that of a traditional football season, with some costs been “taken” the previous year.
Inter-league: This year the SYL had another successful year in Inter-league competitions. There is a slight increase this season, but this matches the decrease from the previous season when kit etc did not need to be renewed.
Rules Books: Again this season Gary Downs won the contract for production of the rule books. There has been a small increase in cost this season as the handbook needed to be bigger, because of the expansion of the league leading to more handbooks being required.
Registration System: This figure is vastly difference from last season. This is again reduced from last season and down from £6.8k the previous season to that, this is because we took advantage of bulk buying ID cards, although we still have the standard running cost of ribbons etc.
Hall Hire: This is the direct costs of hiring Imber Court for Committee meetings, referee’s courses, AGM and Presentation day. The previous season figures related to 2 years hire charges, this figure is a true yearly cost.
Stationery: Stationery costs have again been reduced due to the revised nature of running the league making more use of technology.
SCFA: This is payments to SCFA which includes the cost of affiliation and a public liability insurance policy.
Purchase of Equipment: There was no major purchases this season.
Applications returned: With reduced fees this has returned to a more manageable level
Web Site: This is the direct cost of running the web site.
Income
Applications/Registration: This the second season of the revised financing structure, with reduced application fees, but increased registration fees to ease cash flow for member clubs. The season total registration fees are approximately the same as last season, the difference is caused by the financial year end and some fees being in the previous season.
Fines: this season saw a sizeable reduction in fees even thought we had more teams in the league, which is welcome news, but it should be noted that fines do subsidise team application fees.
Cup Finals: This is essentially the revenue generated from program sales. There was a significant reduce on the number of people that attended the cup finals last season, one reason is that some of the direct costs have been taken out at source so there is also a significant reduction in expenditure as well. At £2 entry per adult we are still cheaper than SCFA finals
Telephone Result service: Even though we have more teams this season the revenue has decreased. This is due to less people using it for updated results with people preferring to wait for the web site. We did expect this to drop, but the “results” line is still proving a popular service.
Payments from SCGL: We will no longer be receiving a revenue stream from the SCGL as they now produce their own ID cards, this figure relates to the end of the previous season.
Web Site: The website continues to be self funding.
Donations: This was an unexpected bonus made by Surrey Masonic Sports Association towards the costs of the U-7 fun day.
Bank Interest: There was an increase in this figure this year due to general interest rate rises and changes in our account T&Cs
FA Grant: We did not receive a grant from the FA this season as the scheme was over subscribed, because of a change to their policy we will not be eligible to receive a grant next season either because of the amount of grants we received in previous seasons. Last year’s figure was in fact for 2 seasons.
Conclusion/Summary
This year income exceeded expenditure to leave us with a “Profit” of just over £851. This compares to over £6,500 the previous season. This season we had budgeted to break even. We are encouraging teams to run mini football, by making football totally free to those age groups (subject to t&c), we have also managed to reduce the registration fees to help the older age groups, giving them an incentive to submit registrations on time.
David Lomax S.Y.L. League Treasurer
Dlomax@wsyl.org.uk
