AGM 2007/8

 

Contents

Agenda

minutes from previous season

chairman’s report

Treasurer’s report

 

Agenda

 

42nd Annual AGM

IMBER COURT SPORTS CLUB

EMBER LANE EAST MOLESEY KT8 OB7

 

11TH JUNE 2007   AT 7.30 PM  FOR  8.00 PM

 

ALL CLUBS HAVING MADE APPLICATIONS FOR SEASON 2007/2008 MUST BE REPRESENTED

 

Agenda

  1. ACCEPTANCE OF MINUTES OF LAST A.G.M. 
  2. MATTERS ARISING FROM THE MINUTES. 
  3. PRESENTATION OF ANNUAL REPORTS:- CHAIRMAN.                                                                                 

PRESENTATION OF ANNUAL BALANCE SHEET AND STATEMENTS OF ACCOUNTS.

 

ACCEPTANCE OF LEAGUE COUNCILS RECOMMENDATIONS OF   CLUBS/TEAMS 

       TO THE LEAGUE FOR THE ENSUING SEASON .

 

  1. ELECTION OF OFFICERS:

 

OFFICECURRENTLY HELDPROPOSED
PRESIDENTROY LOMAXROY LOMAX
CHAIRMAN KIERON COTTERDAVE WORKMAN
VICE CHAIRMANDAVE WORKMANJIM DEAN
GENERAL SECRETARYFRANK THOMPSONFRANK THOMPSON
ASSISTANT SECRETARYDEBBIE BIRCHDEBBIE BIRCH
TREASURERDAVID LOMAXDAVID LOMAX

 

OFFICECURRENTLY HELDPROPOSED
REGISTATION SECRETARYIAN BROCKMAN  IAN BROCKMAN  
REFEREES SECRETARYALAN WIGGINSALAN WIGGINS
PRESS & RESULTSGRAHAM EKINS
DAVE WORKMAN
ALAN THOMPSON
ALAN WATSON
GILLIAN WIGGINS
IAN BROCKMAN
GRAHAM EKINS
ALAN WATSON
GILLIAN WIGGINS
IAN BROCKMAN
VACANCY
VACANCY
FIXTURE SECRETARIESDEBBIE BIRCH
SARAH STREET
NEIL EXALL
SHIRLEY WRIGHT
KATHY DEAN
GRAHAM EKINS
GRAHAM GREENSMITH
KAREN BAILEY
ALAN WIGGINS
ELIZABETH FAKOLUJO
DEBBIE BIRCH
SARAH STREET
KAREN BAILEY
GRAHAM GRRENSMITH
ELIZABETH FAKOLUJO
GRAHAM EKINS
ALAN WIGGINS
VACANCY
VACANCY
VACANCY
CUP LIAISON OFFICERBOB MARCHANTBOB MARCHANT

 

INTER-LEAGUE-SECRETARYDAVID WRIGHT

 

ROY ANKLESARIA
   
DISCIPLINARY SECRETARY Philip Marshall QC
 
Philip Marshall QC
MINUTES SECRETARYLYN BRYANTKAREN BAILEY
SCFA REPRESENTATIVEROY LOMAXROY LOMAX
VICE PRESIDENTSDEREK  BLACKMAN

KEN ELLIS

DEREK  BLACKMAN

KEN ELLIS

LIFE VICE PRESIDENTR K HUCKER

PAM LOMAX

HAROLD MUNDAY

W.H NASH

R K HUCKER

PAM LOMAX

BILL MILLARD

HAROLD MUDAY

W.H NASH

KIERON COTTER

GAIL WORKMAN

HON LEAGUE AUDITORCOLIN FORD FCCACOLIN FORD FCCA

 

  1. ACCEPTANCES OF WHICH NOTICE HAS BEEN GIVEN
  2. SET DATE FOR CONCLUSION OF PLAYING SEASON 
  3. ANY OTHER BUSINESS OF WHICH NOTICE HAS BEEN GIVEN

NOTE:-WILL ANY MEMBER WISHING TO SPEAK, PLEASE GAIN PERMISSION FROM THE CHAIRMAN, GIVE THEIR NAME AND CLUB, BEFORE PROCEEDING WITH THEIR POINT RELEVANT TO THE SUBJECT UNDER DISCUSSION.

 

WILL CLUB REPRESENTATIVES PLEASE SIGN IN

(CLUBS ARE LISTED IN ALPHABETICAL ORDER)

COLLECT ALL THEIR PAPER WORK AND CHECK WITH THE TREASURER THAT NO FINES ARE OUTSTANDING.

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Minutes (previous year’s AGM)

 

Minutes of The 41st Annual General Meeting held on Monday 5th June 2006 at Imber Court, Molesey

 

Meeting opened at 8.00pm by Kieron Cotter, Chairman, who welcomed all present.

Before the commencement of the AGM, Kieron Cotter welcomed Jason Kilby of Surrey FA, who made a presentation regarding the promotion of Under 21 football, regarding funding and costs for kits, set-up grants, training of coaches, training facilities and Surrey FA 1 day coaching courses. Jason informed the floor that he would be available at the end of the AGM for any queries and discussion.

Kieron Cotter presented an additional list of teams to be added and deleted for next season.

WSYL Presentations

Presentations were made by Roy Lomax, Dave Workman and Kieron Cotter to:-

Referee of the Year – Neal Exall

Toshiba Sportsmanship Rose Bowl – Barnes Eagles

40th Anniversary Contribution to Youth Football

Andy Bowler – Sunbury Celtic

 

Acceptance of Minutes of Last AGM:-

Proposed – Dick Cossar – Manorcroft

Seconded – Chris Bevis – Molesey Jnrs

Voting – Unanimous

Matters Arising:- None

 

Presentation Of Annual Reports – Chairman – As per attachment.

 

Presentation of Annual Balance Sheet and Statement of Accounts:-

Copies of Annual Balance Sheets and Statements of Accounts were previously sent to all members.

Proposed – Roy Anklesaria – Mole Valley Predators

Seconded – Sarah Street – Sheen Lions

Voting – Unanimous

 

Election of Clubs to fill vacancies, & Acceptance of all clubs

An amended list was circulated to all members.

Proposed – Roy Anklesaria – Mole Valley Predators

Seconded – Peter Edwards  – Manorcroft

Voting – Unanimous

 

Election of Officers – Voted En Block

Proposed –  Alan Wiggins – Halliford

Seconded – Dick Cossar – Manorcroft

Voting – Unanimous

 

Alteration to League Rules of which Notice has been given:-

Kieron Cotter gave 2 additional amendments which were accepted:-

  1. The WSYL will be re-named Surrey Youth & U21 Football League.
  2. In Season 2007/2008 all mini football will be free entry.

 

Proposed –  Trevor Norris – Mytchett Centre Youth

Seconded – Peter Edwards – Manorcroft

Voting – Unanimous

 

Date for Start and Conclusion of Playing Season:-

Members were advised that the SYU21L would commence September 10th 2006, and end May 13th 2007.

 

Any Other Business:-

None

Meeting Closed at 8.25pm

 

Chairman’s report

 

CHAIRMAN’S REPORT – Kieron Cotter – AGM – SYL – 11th June 2007

May I welcome you all to the Surrey Youth and under 21 Leagues AGM for the end of the 2007 season. This has been my eighth year as your Chairman and I would like to thank the Clubs and our Management Committee for their continued support.

As you know I shall not be standing for re election as your Chairman next season, my wife, Sue and I plan to move to West Sussex over the coming months and now I have become a Granddad which, as you will appreciate now takes priority in our lives.

I look back over 20 + years that I have been involved in youth football, and I will retire with so many happy memories. And those memories have all been made possible through all the hard word and dedication of you all.

All of you, past and present have dedicated so much time not only to you bringing on the skills of young players for which you should all be extremely proud but also the friendships that you have created throughout your teams. You all deserve a huge thank you not only from me but also from thousands of mums, dads and spectators who support your clubs.

I cannot thank you enough and I congratulate you all.

Through the excellent team I have had the privilege to work with during my term as Chairman we have seen the league grow from a few hundred players to now over 7000. This would not have been possible without our founder members and I pay particular tribute to Roy and Pam Lomax, and Bill Nash who in 1966 with others formed this league.

Not only are Roy and Pam founder members of the league but are still very active members, and are always at hand to help in all the leagues activities, a great commitment. And Bill still attends cup finals, presentation days and our AGM’s

As we celebrate the 40 years this league has been established I am sure you will want to join me in thanking our founder members and all those past and present who have made the league what it is to-day.

There are to many people to thank for supporting not only me but giving up their most valuable commodity, that is time, we all lead busy lives, have family commitments, but we still find time to organise youth football, and help to manage the league.

Please forgive me for not mentioning you all in person but those present will recognise everyone’s hard work and dedication.

However I would like to give a huge thank you to Dave and Gail Workman, we  became involved in the management of the league at about the same time, it was  dare I say, a partnership made in heaven, the results of that partnership can be seen in what we have been able to achieve.

The league cannot be handed over to a more competent, enthusiastic and passionate person than Dave, this league can only continue to go from strength to strength.

Dave you will always have my support and I thank you and Gail for all the friendship and support you have given me over the past years.

We see our teams again this year playing each other as finalists in County Cups, and Inter League Champions in every age group. This achievement speaks volumes.

One of the greatest assets this league has to offer is that we are able to cater for all ages, abilities, and skills, this is what makes the league so well respected.

This is illustrated even more when you see not only games on a Sunday but the joy that our Challenge Cup finals, Invitation Cup finals, Mini finals and our under 7’s fun day brings to so many people.

Because of our commitment to promote youth football, the monies generated by league enable us to reinvest it back into youth football, and for next season and for the foreseeable future we view that the best course of action is to encourage the development of youth football at its very grass roots. This being mini football, this year, we are making football for under 7 to under 10 free from any joining fee.

Registration fees for under 7’s will be completely free and for under 8 to under 10 this will also be free up until 30th June.

Presentation day on Saturday 9 June was extremely successful and well supported. For all those who attended in setting up the trophies and organising the teams a very big thank you, it was a long hot day but a very rewarding day. The management here at Imber Court estimated that over 3500 people attended throughout the day.

I retire from the league leaving a healthy balance sheet, an excellent Management Team, an expanding growth in teams, and as a registered Charity.

May I thank you for your support and I will retire with very fond memories and will continue to support this league in any way possible.

May I wish you all a well earned rest this summer and my very best wishes to you, your families and to all your teams, and the very best of luck for the coming season.

 

…………………………………………….

Kieron Cotter

11//06/2007

 

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Treasurer’s report

Key points for the Financial year Mar 06 to Feb 07

Because of the need to present audited figures to the AGM these results do not follow a “traditional” football season, thus some figures such as cup finals will relate to the previous season (2005/6).

If you have any detailed questions please email to dlomax@wsyl.org.uk  and these will be answered at the AGM.

Expenditure

Trophies: Again this season we have increased our trophies budget, this is due to the increased number of divisions, which require extra trophies to be published. Once again this season we have been able to maintain the quality level of the trophies.

Payment to General Secretary: The principle of a payment was approved by the membership 6 years ago. The increase is due to the expansion of the league.

Officers Expenses:  Officers Expenses still continues to be a major expense item, although there is another 10% saving this year as we move away from traditional methods of administrating the league.

Payment to Registration Secretary:  Again this year production of ID cards was contracted out at 50p per ID card. Although we had approximately the same number of players this season, we now no longer process ID cards for the SCGL, thus the cost (and revenue) was reduced.

Cup Finals: This figure relates to Cup Finals in season 2005/6. We have again played semi finals on neutral grounds. As with last season we have hired  “Senior” grounds and produced a “quality” program. The reason this figure is reduced is because the financial year does not follow that of a traditional football season, with some costs been “taken” the previous year.

Inter-league: This year the SYL had another successful year in Inter-league competitions. There is a slight increase this season, but this matches the decrease from the previous season when kit etc did not need to be renewed.

Rules Books: Again this season Gary Downs won the contract for production of the rule books. There has been a small increase in cost this season as the handbook needed to be bigger, because of the expansion of the league leading to more handbooks being required.

Registration System: This figure is vastly difference from last season. This is again reduced from last season and down from £6.8k the previous season to that, this is because we took advantage of bulk buying ID cards, although we still have the standard running cost of ribbons etc.

Hall Hire: This is the direct costs of hiring Imber Court for Committee meetings, referee’s courses, AGM and Presentation day. The previous season figures related to 2 years hire charges, this figure is a true yearly cost.

Stationery:   Stationery costs have again been reduced due to the revised nature of running the league making more use of technology.

SCFA: This is payments to SCFA which includes the cost of affiliation and a public liability insurance policy.

Purchase of Equipment: There was no major purchases this season.

Applications returned:  With reduced fees this has returned to a more manageable level

Web Site: This is the direct cost of running the web site.

 

Income

Applications/Registration: This the second season of the revised financing structure, with reduced application fees, but increased registration fees to ease cash flow for member clubs. The season total registration fees are approximately the same as last season, the difference is caused by the financial year end and some fees being in the previous season.

Fines: this season saw a sizeable reduction in fees even thought we had more teams in the league, which is welcome news, but it should be noted that fines do subsidise team application fees.

Cup Finals: This is essentially the revenue generated from program sales. There was a significant reduce on the number of people that attended the cup finals last season, one reason is that some of the direct costs have been taken out at source so there is also a significant reduction in expenditure as well. At £2 entry per adult we are still cheaper than SCFA finals

Telephone Result service:  Even though we have more teams this season the revenue has decreased. This is due to less people using it for updated results with people preferring to wait for the web site. We did expect this to drop, but the “results” line is still proving a popular service.

Payments from SCGL: We will no longer be receiving a revenue stream from the SCGL as they now produce their own ID cards, this figure relates to the end of the previous season.

Web Site: The website continues to be self funding.

Donations: This was an unexpected bonus made by Surrey Masonic Sports Association towards the costs of the U-7 fun day.

Bank Interest: There was an increase in this figure this year due to general interest rate rises and changes in our account T&Cs

FA Grant: We did not receive a grant from the FA this season as the scheme was over subscribed, because of a change to their policy we will not be eligible to receive a grant next season either because of the amount of grants we received in previous seasons. Last year’s figure was in fact for 2 seasons.

 

Conclusion/Summary

This year income  exceeded  expenditure to leave us with a  “Profit” of just over £851.  This compares to over £6,500 the previous season. This season we had budgeted to break even. We are encouraging teams to run mini football, by  making football totally free to those age groups (subject to t&c), we have also managed to reduce the registration fees to help the older age groups, giving them an incentive to submit registrations on time.

David Lomax   S.Y.L. League Treasurer

 

Dlomax@wsyl.org.uk

 

 

 

 

 

 

 

 

 

 

 

 

 

FA Respect awards given to the Surrey youth league