Surrey County Girls' League AGM 2004

3^rd Annual General Meeting

Surrey County Girls' League

in consultation with

West Surrey Youth League

held at

Imber Court Sports Club, Ember Lane, East Molesey, KT8 0BT

Monday 7^th June 2004

MINUTES

Kieron Cotter (Chairman) welcomed everyone present and officially opened the meeting.

1. Clubs / County / League Officials Present

Officials present were:-

Kieron Cotter - Chairman

John Sparkes - Vice Chairman

Dave Workman - General Secretary

David Lomax - Treasurer

Colin Barnett - Referees' Secretary

Bob Marchant - Assistant Referees' Secretary

Michelle Jeffcoate - Surrey FA Girls' League Co-Ordinator

Bill Mulcahy - Fixtures Secretary - 11 a side

Jo Price - Fixtures Secretary - 7 a side

Alan Gardiner - Surrey County FA Representative

Karen Bailey - U14 Fixture Secretary

Patrick Brown - U13 Fixture Secretary

Simon Hedley - U10 Fixture Secretary

Clubs represented at the meeting were:-

Abbey Rangers	Badshot Lea
Beecholme Belles	FC Bracknell
Caterham Pumas	Claygate Royals
Corinthian Casuals	Crawley Wasps
Epsom Eagles	Farncombe
Fleet Town	Frimley Green
Guildford Saints	Junior Bees
Kew Park Rangers	Kingstonian Youth
Knaphill Wanderers	Maidenhead Girls
Meadow Sports	Moonshot Girls
Ockley Acorns	Old Coulsdon Colts
Petts Wood	Redhill Girls
Roundshaw & District	Rushmoor Sunday Youth
South Park	Tooting & Mitcham Vale Girls FC
West Side Girls	Whitton Town
West Side Girls	Whitton Town Youth
Woking Cougars	Woking Girls
Woodley Hammers

2. Apologies

Peter Adams, Croydon Girls, Dorking Girls.

3. Acceptance of Minutes of 2^nd AGM held 14^th June 2003

Proposed Knaphill Wanderers

Seconded Kew Park Rangers

Unanimously accepted; no objections; no abstentions; vote carried.

4. Matters Arising

None.

5. Chairman's Report

See attached.

6. Treasurer's Report

See attached.

Proposed Beecholme Belles

Seconded Knaphill Wanderers

Unanimously accepted; no objections; no abstentions; vote carried.

7. Acceptance of Clubs

The Chairman advised that, at this stage, the members are merely confirming their acceptance of the Clubs, not voting on their acceptance into the League which would be carried out at the meeting on 7^th July 2004. The Clubs were unanimously accepted; no objections, no abstentions.

8. Election of Officers

President	Peter Adams
Chairman	John Sparkes
Vice Chairman	Colin Barnett
General Secretary	Bill Mulcahy
Treasurer	David Lomax
Registration Secretary	Alan Watson
Referees' Secretary	Colin Barnett
Assistant Referees' Secretary	Bob Marchant
Press & Results	Jo Price Bill Mulcahy
Child Protection	Alan Clarke
Referees' Results Secretary	Colin Barnett
Fixtures' Secretaries	Jo Price Karen Bailey John Duffy Stephen Williams Simon Hedley
Minutes Secretary	Karen Bailey
SCFA Representative	Alan Gardiner
Football Development Officer	Michelle Jeffcoate
Vice President	Kieron Cotter David Workman
Hon League Auditor	Colin Ford FCCA

Proposed Knaphill Wanderers

Seconded Claygate Royals

Unanimously accepted; no objections; no abstentions; vote carried.

Kieron Cotter advised that, strictly speaking, he was no longer Chairman of the League but the recently appointed Chairman, John Sparkes, had expressed a desire for him to continue chairing this meeting.

9. Alteration to League Rules of which Notice has been given

· Kieron Cotter asked members to advise if there were any alterations that they were not happy with; these could then be removed and discussed separately whist the remainder of the alterations could be voted on now.

· Members expressed concern regarding the additional Rules regarding changing rooms and toilets (existing Page 19) and these alterations were excluded from the vote.

Proposed : Knaphill Wanderers

Seconded : Junior Bees

· Knaphill Wanderers expressed concern at the issue of changing facilities. They use Council pitches and are therefore dependent upon the facilities offered by the Council. They feel it would be unfair if the League penalised the Club for something which is out of their hands. It was pointed out that this is not a new rule, it has been included in the Rules since the formation of the League, the only alteration is that the fine for not providing changing facilities is merely increasing from £15 to £20. The League Council has not been made aware of any Clubs breaching this Rule previously and cannot fine Clubs unless the matter is reported to them. Knaphill Wanderers stated that only one Club turned up at their ground not already changed last season. John Sparkes agreed that most teams attend matches already changed into their kits. A general discussion followed and it was agreed that the rule should be amended to state that teams without changing facilities should notify the opposition when providing kick-off times and maps. This amendment was put to a vote.

Unanimously agreed; no objections; no abstentions; amendment carried.

· Simon Hedley stated that it is unacceptable not to have toilet facilities at a ground. The changing room rule has always been in the Handbook and the only alteration this season is to increase the fine. Toilets are essential and girls could use these to change in if there were no changing rooms. Members again pointed out that many Council run pitches do not have this facility. Obviously, if toilets are vandalised then it is out of the control of Clubs and they would not be penalised in this case. David Workman stated that Clubs without toilets should find a ground which has got them. It was decided to put the “Toilets” rule to a vote.

For : 20

Against : 4

Vote carried for Rule to be included.

10. Set Date for Conclusion of Playing Season

The playing season will begin on 12^th September 2004 and end on 15^th May 2005.

11. Any Other Business of which Notice has been given

None.

12. General

Kieron Cotter wished everyone a restful summer and good luck for the forthcoming season.

David Workman advised that, based on the information provided by Clubs attending this evening, it is anticipated that the estimated number of teams in each age group will be:-

Under 9	2
Under 10	11
Under 11	15
Under 12	20
Under 13	24
Under 14	16
Under 15	8
Under 16	2

Based on these figures, the Under 9 and Under 16 age groups would not be viable. It may be possible for the Under 16s to join the Surrey Primary League and the Committee could explore the possibility of starting an Under 9s competition after Christmas, as with the Under 10s last season.

It is normal for Clubs to be voted in at a League’s AGM but since some teams within a Club play within the boundary and some do not, it was decided last year that at the second meeting (7^th July 2004), teams would declare the location of their home ground and it is then up to the opposition in that age group to vote on whether that team will be accepted.

Maidenhead Girls expressed concern regarding not being within the boundary and David Workman advised that they were within the 5 mile boundary. Moonshot Girls (Under 11 & Under 13) will play in Catford which is obviously outside the boundary and David Workman asked the members whether they had any objections. Members were concerned regarding kick off times but Moonshot Girls advised that they would be happy to arrange midday kick-offs and members were happy with this.

David Workman said it had been a pleasure working with the Management Committee and the Clubs involved in the League. He has enjoyed it and thanked everyone for their support.

John Sparkes, on behalf of the Committee, expressed his thanks to Kieron Cotter and David Workman. He stated that it had been a pleasure working with them and he wished them luck in the West Surrey Youth League for the future.

Next AGM To Be Advised

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